BYLAWS

ARTICLE I NAME
The name of this Association shall be Southern Nevada Golf Association (the “Association”)

ARTICLE II OBJECTIVES

The Association is a non-profit corporation whose purpose is to better the community by promoting the best interests and true spirit of the game throughout the State of Nevada.  Its goals are:

  1. To promote a voluntary association of golf clubs and course facilities solely for the betterment of golf, and to encourage good relations among members of the Association;
  2. To advance uniform rules and standards consistent with those published by the United States Golf Association (USGA), especially with regard to the Handicap system, Amateur Status, and the Rules of Golf;
  3. To establish and maintain a uniform Handicap and Course Rating System consistent with USGA recommended procedures;
  4. To conduct State Championships and USGA Qualifiers in cooperation with the Northern Nevada Golf Association and the Nevada State Golf Association and;
  5. To engage in and promote such other activities deemed to be in the best interest of golf, golf facilities, and the golfers of Southern Nevada.

ARTICLE IV BOARD OF DIRECTORS

Section 1. Composition – Board of Directors shall consist of representatives (“Directors”) from:

(a)  Type 1 Clubs
(b)  Type 2 Clubs
(c)  Type 3 Clubs
(d)  PGA Representative
(e)  Junior Golf Representative
(f)  WSNGA Representative
(g)  NVGCOA Representative
(h)  Any other group the Executive Board deems supportive to the Association

Type 1, 2, and 3 (a, b, c) Club Directors must be appointed or elected from the Member Club in which they are an “active SNGA member” and in good standing.  Being an “active SNGA member” entails having their handicap provided by the club they are representing.  The handicap must be an SNGA supported handicap service. All other representatives (d, e, f, g, h) must be appointed or elected from the body that they represent, subject to the Executive Board having the right to approve or disapprove, by majority vote, each representative appointed or elected from the body they represent.

Section 2. Powers – The function of the Board of Directors is to provide support for and comment on the long term direction of the Association.  Directors shall be the primary source for committee posts and represent their member clubs at the Spring and Fall meetings.

Section 3. Qualification – Directors serve at the discretion of the Executive Board, and must either be active in service on an Association committee or attend both the Spring and Fall Meeting each year, otherwise, they become ineligible to serve for a period of two years, unless excused for good reason by a vote of the Executive Committee.  No person shall be eligible as a Director who is not a member in good standing within the Association.

(f)  Only one individual from a member club may be appointed to the Board of Directors at one time.  A candidate having multiple club memberships shall have one designated as the primary membership for purposes of this Section.
(g)  Each member club will also select an alternate representative to fulfill the duties of the Director in his/her absence.
(h)  If a member club is replacing a Director, a written notice, via email or U.S. postal service, must be submitted to the Executive Director in order for the replacement to be in effect.

Section 4.  Terms –Directors will serve a term of two years, with no limit on the number of terms a Director may serve.

Section 5.  Removal – Any Director may be removed from the Board of Directors when such action is considered to be in the best interest of the Association. The removal of the Director shall be approved only at a meeting duly noticed ten days in advance, upon motion by the Executive Board and upon the affirmative vote of two thirds of the Executive Board present (a quorum consisting of 50% or more of the Executive Board members must be in attendance).

Section 6. Meetings – The Spring and Fall meeting of the Association shall be held at times and places designated by the President.

(a)  The Spring meeting shall include the development of committees and appointments of committee members.
(b)  The Fall meeting shall include the election of individuals to the Executive Board from the slate of nominees approved and submitted by the President’s Nominating Committee.

The current edition of “Roberts Rules of Order Newly Revised” shall be the final authority as to parliamentary procedure at all meetings of the Association insofar as they do not conflict with any provisions of these Bylaws.

Section 7. Vacancies – In case of a Director’s death, resignation, or removal by the Executive Board, the position shall be filled by that delegate’s respective entity as soon as practical.

 ARTICLE VI EXECUTIVE COMMITTEE

Section 1. Composition – Four officers shall comprise the Executive Committee as follows:  President, Vice President, Secretary and Treasurer elected by the Executive Board.  Duties of the Executive Committee are as follows:

(a)  The President shall preside as ex officio chairman at all meetings of the Board of Directors, Executive Board, and Executive Committee and shall be a member of all committees. The President has the power to call special meetings.  The meeting notice shall state in a general way the business to be considered at the meeting.  Meetings shall be noticed by written or electronic means of not less than 14 days. Special meetings may be called with not less than twenty-four hours notice.  The President has the power to appoint committees and prescribe their function toward furthering the objectives of the Association, to affix the signature of the Association to any papers and instruments in writing, to supervise and control, subject at all times to the direction of the Executive Board, all officers, agents, and employees of the Association and the affairs thereof, and to appoint temporary executive committee officers in the event of a vacancy.

(b)  The Vice President shall become the President and perform the duties of the President upon resignation, removal from office, death, absence, or disability of the President. If the Vice President is not willing or able to serve the remaining term of the President, a member from the Executive Committee will be appointed by the Executive Board as President.  If the current Secretary or Treasurer decline to accept the position of interim President, the Executive Board will select a member from the Council of Past Officers to serve as President until an election is held at the next Executive Board meeting or within 60 days, whichever date arrives sooner.

 (c)  The Secretary shall keep a record of all proceedings of the Board of Directors, Executive Board, and all Executive Committee meetings and discussions including any actions taken within thirty days following such meetings. The Secretary shall serve all notices either required by law or by the Articles of Incorporation or Bylaws of this Association.  The Secretary or his/her designee shall certify the results of all votes taken.  Proxy votes shall not be permitted at any meeting of the membership.

 (d)  The Treasurer shall be responsible for the funds of the Association, and shall keep at all times accurate records and accounts of all financial affairs and provide reports to the Executive Committee and Executive Board on the status of the Association on a quarterly basis.

The Executive Committee shall conduct routine business between meetings of the Executive Board, reporting such actions to the Executive Board at its next meeting. All books, records, money and other things in an Officer’s possession or control belonging to the Association, shall be returned at completion of term or termination.

Section 2.  Powers – The Executive Committee, which shall be the governing body of the Association, shall manage the affairs of the Association.  The Executive Committee, in addition to the powers, authority and duties that may be granted or imposed by the Articles of Incorporation of the Association for the Executive Committee or elsewhere in these By-Laws, shall have all of the powers, authority and duties prescribed or imposed by the Nevada non-profit corporation law for corporations organized under such law.

The activities of the Executive Committee shall be governed by standard operating policies, changed from time to time by the Executive Board.

A summary of the business of the Executive Committee directly affecting membership privileges or obligations shall be furnished to all Executive Board Members within thirty days of any such action.

 Section 3. Nominations – Section 3. Nominations – Nominations for candidates to the Executive Committee shall be submitted to the nominating committee as defined in Article V, Section 3.

Section 4. Elections – The Executive Board will elect the Executive Committee from eligible members of the Board of Directors.

(a)  The Nominating Committee shall submit to the then serving Executive Committee (including the Executive Director) a report containing the nominated slate of the possible next term Executive Committee Members, with a final ballot adjusted to remove any non-qualified nominees per the pertinent bylaw qualification criteria, no later than thirty calendar days prior to the Association’s last meeting of the calendar year.

(b)  The Executive Director shall distribute to all Executive Board Members the final Executive Committee ballots no later than fifteen calendar days prior to the last meeting of the calendar year

(c)   Additional nominees shall not be allowed at the last meeting of the calendar year.  The Executive Board at the last meeting of the calendar year will then elect The Executive Committee members by a vote of the ballot nominees presented.  Executive Board Members must be present to cast a ballot; proxy votes will not be allowed.  Any and all elected members will start their term January 1st of the following year.

(d)  The Executive Board shall exercise the power to seek an appropriate candidate for the Executive Committee outside of the Board of Directors if necessary.

Section 5. Qualifications – No person shall be eligible for election as an Executive Committee Member who is not a member in good standing with the Association.

Executive Committee Members must attend at least 66% of all Association meetings each year, unless excused for good reason by the President or designee; otherwise they become ineligible to serve for the remainder of their terms.  No person shall be eligible for election or appointment as an Executive Committee member who is not a member in good standing with the Association. 

Section 6.  Terms – The term of the Executive Committee member shall coincide with their elected term on the Executive Board.  All Executive Board Members and Executive Committee members will serve for a term of two (2) years.

 Section 7. Removal – Any officer of the Executive Committee may be removed from office for just cause by two-thirds vote of the Executive Board present at a meeting called for such purpose, provided the officer to be removed shall have been informed in writing of the particulars of the issue thirty days in advance and shall have been given the opportunity to defend against removal.

 Section 8.   MeetingsThe Executive Committee shall meet as often as the President deems appropriate, but not less than four times per calendar year.  Actions by the Executive Committee require the affirmative vote of a simple majority of all Officers.  The Executive Committee shall insure that the Executive Director carries out the policies and procedures established by the Executive Committee.

The current edition of “Roberts Rules of Order Newly Revised” shall be the final authority as to parliamentary procedure at all meetings of the Association insofar as they do not conflict with any provisions of these Bylaws.

 Section 9.  Vacancies – As soon as possible upon the vacancy of an Executive Committee position the Executive Committee shall fill any vacancy for the balance of the term, subject to the approval by the Executive Board at its next meeting.

ARTICLE VIII EXECUTIVE DIRECTOR

Section 1. Employment – The Executive Board shall employ an Executive Director and may employ an Assistant Executive Director for the Southern Nevada Golf Association.

Section 2. Term – The Executive Director and Assistant Executive Director shall serve for a term and at a salary to be determined by the Executive Board.

(a) The Executive Committee shall review the compensation of the Executive Director and Assistant Executive Director annually, and are responsible for fulfilling terms of employment.

(b) In the first quarter of each year, the Executive Committee with the Executive Director, shall review the Association’s activities during the previous calendar year, including such items as shall be requested by the Officers in advance.

Section 3. Power – The Executive Director shall hire and/or discharge employees with the approval or the recommendation of the Executive Committee and shall further prescribe the duties and conditions of employment for such persons.

Section 4. Duties – The duties of the Executive Director shall be to manage, supervise, and carry out the policies and mandates of the Executive Committee within the fiscal constraints of the annual budget unless modified by the Treasurer with approval of the Executive Committee. The Executive Director shall keep a current record of present and past policy statements created by the Executive Board. The Executive Director shall also serve as a non-voting, ex-officio member of the Board of Directors, the Executive Board, the Executive Committee, and the Nevada State Golf Association.

Section 5. Reports – The Executive Director shall report the current condition and activity of the Association to the Executive Board and Executive Committee at any regular or special meeting.

Section 6. Member of the Executive Committee – The Executive Director shall be a member of the Executive Committee and shall attend all of the meetings thereof unless excused by the President of the Association.

Section 7. Duties of Assistant – The Assistant Executive Director, if any, shall serve in the absence of the Executive Director and shall perform Executive Director Duties and such other duties as may from time to time be prescribed by the Executive Board and Executive Committee.

ARTICLE IX NEVADA STATE GOLF ASSOCIATION REPRESENTATIVES

Section 1. Composition – The Association’s Nevada State Golf Association Representatives (“State Directors”) will be comprised of six members. The then serving four Executive Committee if they wish to serve and two additional representatives who shall be appointed by the Executive Committee and approved by the Executive Board.

One half of the number of members of the Board of Directors of the Nevada State Golf Association shall be represented by the Southern Nevada Golf Association, and the remaining one half shall be represented by the Northern Nevada Golf Association. The President, Vice President, Secretary, and Treasurer of the Southern Nevada Golf Association shall automatically represent the Southern Nevada Golf Association as State Directors of the Nevada State Golf Association, for the duration of their elected or appointed term.

The remaining State Directors shall be appointed at any regular or special meeting prior to the last meeting of the calendar year of the Nevada State Golf Association. The term of each State Director shall be for two years.

If a vacancy occurs in any State Directorship from the Southern Nevada Golf Association, then the Executive Committee of the Southern Nevada Golf Association may select an individual to temporarily fill the vacancy until the next regular or special meeting of the Executive Board of the Southern Nevada Golf Association.

Any State Director of the Nevada State Golf Association who represents the Southern Nevada Golf Association may be removed when such action is considered to be in the best interests of the Southern Nevada Golf Association. The removal of the State Director may be approved only at a meeting of the Executive Board of the Southern Nevada Golf Association which is duly noticed three calendar days in advance, upon motion by any other Director of the Southern Nevada Golf Association, and upon the affirmative vote of three fourths of the director’s present, exclusive of the individual whose removal is being considered.

ARTICLE X GOVERNMENT AND MANAGEMENT

Section 1. Executive Board – The control and management of the affairs and assets of the Association shall be vested in the Executive Board. The composition of the Executive Board is defined in Article VI.

Section 2. Compensation – Except as otherwise provided in Article IV, Section 3, no Director or Officer shall in any manner whatsoever receive any salary or compensation from the Association for acting as a Board Member.

Section 3. Reimbursement for expenses – The Officers, Directors, Employees, Agents, and Representatives of this Association shall be entitled to reimbursement for the actual and reasonable expenses incurred by them when attending meetings and other functions at the direction of the Executive Board. Reimbursement may be authorized for expenditures which the Executive Board considers to be reasonable. The Association will develop a travel policy, and review/revise the policy annually if needed. The reimbursement for authorized expenditures shall be in accordance with those amounts as previously approved in the annual budget.

Section 4. Budget – No later than fifteen (15) days prior to the Fall Meeting each year, The Executive Director and Treasurer will prepare a budget for the following calendar year and present it to the Executive Committee. The budget will be presented to the Executive Board for approval at the Fall Meeting. An adequate contingency fund must be included in the budget to provide funding for unanticipated expenditures, which must be approved by the Executive Committee.

Section 5. Review of Financial Statements – The financial books and records of the Association shall be compiled, reviewed or audited as determined by the Executive Board, not less frequently, than annually. The compilation, review or audit shall be conducted by an independent Certified Public Accountant selected by the Executive Board.

The books shall, at a minimum, be compiled each year. If net assets are greater than $250,000.000 (Two Hundred Fifty Thousand Dollars) but less than 1,000,000.00 (One Million Dollars) the books, at a minimum, shall be reviewed. If net assets exceed $1,000,000.00 (One Million Dollars), the Association’s books shall be audited.

ARTICLE XI MISCELLANEOUS

Section 1. The fiscal year of this Association shall be the calendar year unless otherwise determined by the Executive Committee.

Section 2. No Loans shall be contracted on behalf of the Association and no evidence of indebtedness shall be issued in its name without the approval of the Executive Committee and the Executive Board. In no event shall the Association make loans to its officers, Executive Board members or Directors.

Section 3. The Executive Director shall execute agreements and deliver any instrument in the name and on behalf of the Association with the approval of the Executive Committee except where the signature of the Secretary is required.

Section 4. The Treasurer shall represent the Association in the annual review and audit, and must submit the final document to the Executive Committee under his or her signature.

Section 5. These Bylaws shall be governed by and construed in accordance with the laws of the State of Nevada as in effect from time to time.

Section 6. On all questions as to construction or interpretation of these Bylaws, the decision of the Executive Committee of this Association shall be final.

ARTICLE XII INDEMNIFICATION OF BOARD OF DIRECTORS, EXECUTIVE BOARD, EXECUTIVE COMMITTEE, EMPLOYEES, AND VOLUNTEERS

Section 1. Indemnification – Except as provided in these Bylaws, the Southern Nevada Golf Association shall hold harmless and indemnify each of its employees, members, volunteers, Board of Directors, Executive Board members, and/or Executive Committee members (“Indemnitees”) for any debts, receipts, neglect, or defaults of any other Indemnitees, nor for any losses or expense of whatever nature incurred by this Association unless resulting from that Indemnitees own dishonesty. This Association shall indemnify each and every Indemnitees during their employment, membership, term, and/or volunteer time and thereafter, and his/her heirs, executors, and administrators against all expenses and all costs, legal, accounting, or otherwise, necessarily or otherwise reasonably incurred by or otherwise imposed upon him/her in connection with any action or proceeding to which he/she may be made a party by reason of his/her being or having been a employee, volunteer, member, Board of Director, Executive Board, and/or Executive Committee member of this Association.

Section 2. Exclusions – Except insofar as permitted by law, and specifically under Nevada Statutes, the Southern Nevada Golf Association shall not indemnify Indemnitees for acts listed in Nevada Statutes.

Section 3. Procedure – Indemnitees shall notify the Southern Nevada Golf Association promptly of the threat or commencement of any proceeding or legal action with respect to which Indemnitees intend to seek indemnification. The Southern Nevada Golf Association shall be entitled to assume Indemnitees’ defense with counsel reasonably satisfactory to Indemnitees, unless Indemnitees provide the Southern Nevada Golf Association with an opinion of counsel reasonably concluding that there may be a conflict of interest between Indemnitees and the Southern Nevada Golf Association in the defense of the proceeding or legal action. If the Southern Nevada Golf Association assumes the defense, the Southern Nevada Golf Association shall not be liable to Indemnitees for legal or other expenses subsequently incurred by Indemnitees.

Section 4. Expense Advances – The Southern Nevada Golf Association shall advance automatically expenses, including attorneys’ fees, incurred or to be incurred by Indemnitees in defending a proceeding or legal action upon receipt of notice of the expenses. If required by law, before advancing any expenses the Southern Nevada Golf Association may require that an Indemnitees or a representative promise to repay the advances if a final judicial decision (after expiration or exhaustion of any appeal rights) determines that Indemnitees are not entitled to be indemnified for such expenses.

Section 5. Settlement of Claims – The Southern Nevada Golf Association shall not be obligated to indemnify Indemnitees for any amounts incurred in settlement if settlement is made without the Southern Nevada Golf Association’s prior written consent. The Southern Nevada Golf Association shall not enter into any settlement that would impose any penalty or limitation on Indemnitees without Indemnitees’ prior written consent. Neither the Southern Nevada Golf Association nor Indemnitees will unreasonably withhold consent to any proposed settlement.

Section 6. Effect of Repeal – In order that Indemnitees may rely on the indemnification promised by this Section, no repeal or amendment of this Section shall reduce the right of Indemnitees to payment of expenses or indemnification for acts of Indemnitees taken before the date of repeal or amendment.

ARTICLE XIII AMENDMENTS

Section 1. The Executive Committee has the sole authority to present proposed amendments to the bylaws of the Association.

(a) Amendments must be approved by a two-thirds vote of the combined Executive Committee and Council of Past Officers, and ratified by a two-thirds vote of the members of the Executive Board present at the meeting, or any properly constituted meeting called for this specific purpose where a quorum of Executive Board Members is present and voting, to become effective.

(b) Prior to any vote, written notice of the proposed amendments shall be mailed or electronically sent to all entitled to vote at least ten days prior to such meeting.

(c) Should the Executive Board fail to ratify the proposed amendments, the Council of Past Officers and the Executive Committee shall meet within thirty days to effect resolution of differences and present any changes thereof to the Executive Board for their approval.

SOUTHERN NEVADA GOLF ASSOCIATION BYLAWS

ARTICLE I NAME
ARTICLE II OBJECTIVES
ARTICLE IV BOARD OF DIRECTORS
ARTICLE VI EXECUTIVE COMMITTEE
ARTICLE VIII EXECUTIVE DIRECTOR
ARTICLE IX NEVADA STATE GOLF ASSOCIATION REPRESENTATIVES
ARTICLE X GOVERNMENT AND MANAGEMENT
ARTICLE XI MISCELLANEOUS
ARTICLE XII INDEMNIFICATION OF BOARD OF DIRECTORS, EXECUTIVE BOARD,EXECUTIVE COMMITTEE, EMPLOYEES, AND VOLUNTEERS
ARTICLE XIII AMENDMENTS

 
 
 
Southern Nevada Golf Association
8010 W. Sahara Ave. Suite 160
Las Vegas, NV 89117
702-458-4653

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